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Company: State Center Community College District
Location: Fresno
Posted on: November 22, 2022

Job Description:

General Purpose

Under general supervision, performs responsible procurement and contract administration activities associated with the purchase, delivery and quality of instructional and non-instructional materials, supplies, equipment and services; reviews a wide range of purchase requisitions, researches vendors and pricing, and prepares bid specifications, requests for proposals and other vendor solicitations; issues bid requests and reviews quotations; creates purchase orders; develops and administers contracts for construction, consulting, administrative services, supplies and equipment; and performs related duties as assigned.

Essential Duties & Responsibilities

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

* Receives and evaluates purchase requests and purchase orders for the procurement of instructional and non-instructional supplies, equipment, materials and services; validates approvals and ensures coding is accurate and within budget; confers with managers to obtain required information and develop clear, concise, comprehensive and accurate product and service descriptions for inclusion in specifications, scope-of-work statements, purchase orders and contracts/agreements for services; ensures competitive solicitation is performed when applicable; determines best method of procurement, consistent with applicable laws and regulations and District policies and procedures.

* Conducts research to identify potential sources and vendors for specified products; obtains price quotes and data on comparative price, quality, availability, terms and delivery; negotiates prices and terms; performs price, cost and value analyses of bids, quotes and proposals to determine which responses best suit the District's needs; prepares documentation and awards contracts; places orders for products based on established guidelines; prepares credit applications and evaluates vendors' financial terms; ensures procurement actions comply with policies, procedures and directives.

* Oversees and approves the creation of new vendors in the vendor database; ensures vendor performance is documented in the system for future evaluation and eligibility.

* Maintains and renews blanket purchase orders; reviews blanket orders annually for appropriateness of vendor, commodity, authorized users and cost limits; reviews and approves year-end procurement accounting including carryovers and closeouts of purchase orders and blanket purchase requests.

* Develops multi-campus agreements of significant volume and complexity to achieve standardization and economies of scale.

* Oversees the drafting, assembling, distributing and tracking of Requests for Proposals, Requests for Quotations and other formal vendor solicitations; attends pre-bid briefings, job walk-throughs and formal bid openings; oversees or develops space plans, blue prints or drawings for installation; assists District departments and staff in the preparation of scope-of-work documents; tabulates bidder ratings following established policies and procedures; notifies bidders of results; facilitates formal appeals process.

* Researches, compiles and prepares statistical reports and studies; performs cost-benefit and other analyses; prepares and maintains documentation of all procurements.

* Keeps abreast of purchasing and contract-related regulations, practices and trends.

* Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.


* Arranges for delivery of products, goods and equipment; obtains proof of delivery and investigates missing shipments; facilitates and assists in the coordination of equipment installation.

* Performs related duties as assigned.

Employment Standards / Minimum Qualifications


Knowledge of:

* Principles, practices and techniques of public agency budgeting, maintenance of public records and purchasing, including competitive bidding procedures.

* General types and sources of products, commodities, equipment and supplies used by a college.

* Policies and practices of risk management as they pertain to contractor/vendor insurance requirements.

* Methods, practices and techniques of contract negotiation, development and administration.

* Principles and practices of financial analysis including cost-benefit analysis.

* Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.

* Customer service practices and telephone communication etiquette.

* Federal and state laws and regulations and District policies and procedures governing purchasing and contracting activities.

* Negotiation, mediation and conflict-resolution techniques.

* Modern office practices, procedures and equipment including computers and applicable software programs.

* Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation.

* Basic principles and practices of employee work guidance and direction.

* Uses and operations of scanners, phone systems, computers, standard business software, and database and spreadsheet applications.

* Personnel Commission Rules, Board Policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.

Skills and Abilities to:

* Perform a high volume of routine and complex purchasing duties for the acquisition of a wide variety of goods, services and equipment.

* Develop and implement sound, cost-effective and efficient purchasing and contracting standards, processes and procedures.

* Evaluate contract, agreement and bid language and related documents and make sound recommendations for improvement.

* Expedite and prioritize purchasing transactions, deliveries and requests for services as needed.

* Compose clear, concise and comprehensive correspondence, reports, studies, agreements, presentations and other written materials from brief instructions.

* Effectively engage and support historically minoritized groups by addressing issues of equity and improving culturally responsive service-oriented practices.

* Communicate effectively, both orally and in writing.

* Represent the District effectively in negotiations and dealings with the public, vendors and contractors.

* Understand, interpret, explain and apply applicable laws, codes, regulations, policies and procedures.

* Maintain confidentiality of District and student files and records.

* Operate a computer and use standard business software.

* Exercise tact and diplomacy in dealing with sensitive, complex and confidential issues and situations.

* Establish and maintain effective working relationships with all those encountered in the course of work.


Graduation from an accredited college or university with a bachelor's degree in public administration, business administration, finance, logistics or a related field, and three years of progressively responsible professional procurement experience, at least one of which was in a school district or public agency; or an equivalent combination of training and experience.


A valid California driver's license and the ability to maintain insurability under the District's vehicle insurance program in some assignments.

Certified Professional Public Buyer (CPPB) or comparable certification is preferred.


The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms. Employees are frequently required to walk and stand; and lift up to 10 pounds and occasionally up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands

While performing the duties of this class, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret situations; learn and apply new information or skills; perform highly detailed work; work on multiple, concurrent tasks; work with frequent interruptions; work under intensive deadlines; and interact with District managers, staff, the public and others encountered in the course of work.


The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet. The employee may be required to travel to locations other than assigned work site and to adjust to work schedule changes and requirements to work overtime.

Assessment Process


To move forward in the selection process, you must complete an online application through our web site at Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in lieu of a completed application.


When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.

All required documents must be submitted by the applicant. Personnel Commission staff will not upload your documents for you. The State Center Community College District does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.


The application review process includes an evaluation of training and experience based on given application information and answers to supplemental questionnaire. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the assessment process.

The assessment process will also include an online competency assessment (40% weight) and an oral interview assessment with a written prompt (60% weight). Of those achieving a passing score on the competency assessment, only the most qualified candidates will be invited to the oral interview assessment. Passing score is 75% out of 100% on each assessment section.


Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may also be uploaded but cannot be used in in place of a completed application.


Candidates who attain a passing score on each part of the assessment will be placed in rank order on district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies in this classification districtwide for at least six months. The current vacancy is at the District Office.



Individuals with disabilities requiring reasonable accommodation in the selection process must inform the State Center Community College District Personnel Commission Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.

State Center Community College District is an Equal Employment Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.

Keywords: State Center Community College District, Fresno , Buyer, Other , Fresno, California

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