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Receptionist/Office Administrator

Company: Oro Agri, Inc.
Location: Fresno
Posted on: November 24, 2022

Job Description:

Job Description: Receptionist /Office Administrator Reporting to: General manager Location: Fresno Purpose of the Position To ensure a well-functioning reception area and maintain a neat boardroom environment, projecting a professional, yet welcoming environment to visitorsTo ensure office consumables and office equipment and infrastructure is maintainedTo provide administrative assistance to General Manager and management teamTo co-ordinate incoming and outgoing group events together with general manager or HR as needed Key Responsibilities Receptionist duties: All office telephone operations; forwarding messages, transferring calls etc Provide excellent visitor service, with a professional appearance and in a courteous manner Identify visitors at front door and allow access if warranted Check clients/ visitors in and out and notify staff of visitor arrival. Maintain visitor's log Maintain cleanliness of boardroom and preparation for all meetings. Catering arrangements for meetings Ensures that reception area is neat and tidy Office Assistant duties: Assist with travel and accommodation bookings (hotel, flight and car) for management and international corporate visitors as needed. Schedule boardroom meetings or in-person appointments for management per boardroom availability Assist with monthly expense claims for general manager Collecting and distribution of post office mail for office staff Courier management for office packages (excluding chemicals and trial samples), tracking and enquiries as needed. Other administrative duties that may be assigned by General Manager Consumables & office housekeeping: Maintain inventory: office supplies, restrooms, breakroom, and all other office consumables Co-ordinate maintenance of office equipment, appliances, plumbing, etc and arrange repairs with maintenance supervisor or service providers as needed Coordinate cleaning services, garden services, or other related services of non-technical/chemical nature as related to office functioning (non-Warehouse). Event Coordination: Arrange or register office staff for meetings, conferences, and training sessions Distribute agendas and programs to relevant staff where applicable Plan and coordinate incoming or outgoing group events, such as sales meetings, training sessions, staff excursion (with HR when applicable) international visiting groups or other events as and when requested. Including hotels, meals, group transport, etc. Co-ordinate with on-site staff to receive visitors in factory & labs when needed. Minimum criteria required: An AA or Bachelor's in business administration or other or related area. 2-5 years' experience in an office administrative environment Experience in multi-line phone system Experience in event management or co-ordination Comprehension of office management systems and procedures Proficient in Microsoft Office Knowledge of general office and corporate procedures Excellent verbal and written communication skills in English. Spanish will be an advantage. Professional appearance and attitudeJob Type: Full-timePay: $16.00 - $21.50 per hourSchedule: 8 hour shiftAbility to commute/relocate: Fresno, CA 93725: Reliably commute or planning to relocate before starting work (Required)Experience: Customer service: 2 years (Preferred)Work Location: One location

Keywords: Oro Agri, Inc., Fresno , Receptionist/Office Administrator, Administration, Clerical , Fresno, California

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