Project Administrative Assistant
Company: MGE Underground, Inc.
Location: Fresno
Posted on: February 25, 2021
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Job Description:
Company SummaryMGE is a utility infrastructure contractor
serving investor-owned and public utilities throughout California
from its headquarters in Paso Robles and satellite offices
throughout the state. Our mission is to be the leading provider of
innovative construction solutions for our clients, providing the
best value in support of their growing utility and infrastructure
requirements.Job SummaryAs the Administrative Assistant, you are a
master multi-tasker with excellent communication skills and an
upbeat attitude. In this position, you will be providing
administrative support for the Operations Team and the Project
Management Team for all project specific related tasks.
Responsibilities will include managing schedules, acquiring
permits, and preparing and managing project documentation. To be
successful in this role, you must have a strong desire to be
proactive and create a positive experience for others. For this
role, you will work with a team of Project Mangers, Project
Engineers, Field Engineers, General Foreman and Foreman on a daily
basis so good communication and collaboration are also
essential.Duties And ResponsibilitiesReasonable accommodations may
be made to enable individuals with disabilities to perform these
essential functions.* Provide administrative support for all areas
within the Operations Team.* Maintain supplies inventory by
checking stock to determine inventory level, anticipating needed
supplies, placing and expediting orders for supplies, verifying
receipt of supplies and submitting to accounts payable.* Ensure
operations of office equipment by completing preventive maintenance
requirements, calling for repairs, maintaining equipment
inventories, and evaluating new equipment and techniques.*
Organize, compile, and submit company personnel records and
documentation (such as new hire packets, time off requests, etc.)
to the correct departments.* Greet and assist visitors to the
office.* Provide general support and information by answering
questions and requests.* Carry out administrative duties such as
filing, typing, copying, binding, scanning etc.* Organize and book
travel arrangements such as hotels, flights, cars, and restaurant
reservations.* Maintain polite and Professional communication via
phone, e-mail, and mail.* Anticipate the needs of others in order
to ensure their seamless and positive experience* Handle sensitive
information in a confidential manner.* Maintain work in progress
(WIP) schedules* Submit schedules to appropriate clients* Update
necessary tracking systems to ensure the project and program status
is maintained with complete accuracy.* Work with the Project
Managers and Project Engineers to facilitate and track order
closures* Create and update workflows* Prepare and provide
documentation to internal teams * Perform other job-related duties
as assigned by our supervisor.Qualifications And Experience*
Knowledge of proper use of equipment, materials and supplies used
in an office environment* Proficiency in Microsoft Office Suite*
Excellent time management skills and ability to multi-task and
prioritize work* Attention to detail and problem-solving skills*
Excellent written and verbal communication skills* Strong
organizational and planning skills* Ability to learn company
software, programs, and processes in a timely manner* Ability to
work independently and complete daily activities according to work
schedule* Ability to understand, follow and transmit written and
verbal instructions* Basic knowledge of construction practices and
procedures* Proficient in Microsoft Office Suite* Excellent typing
and data entry skills* Basic math and computer skills.* Strong
client-facing and teamwork skills* Amazing organizational skills*
Highly organized and detail-orientated * Ability to work in a
cohesive team* Ability to work independently and complete daily
activities according to work schedule* Valid Class C Driver's
License with a clean driving record* Required: 2 years of
verifiable administrative or assistant experience* Desired: 3 years
of verifiable administrative or assistant experience* Required:
Successful candidates must pass the following pre-employment
requirements prior to beginning employment: drug screen and
background check. Background checks include, but are not limited
to, Social Security Verification, Prior Employment Verification,
Motor Vehicle Records, Personal and Professional References,
Criminal History. Education * Required: High School Diploma or GED
equivalent* Desired: Associate degree in related fieldPhysical
RequirementsThe physical requirements described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job:* Employee
is frequently required to walk, use hands to finger, handle, or
feel objects, tools, or controls, and talk or hear. The employee is
often required to stand and sit; reach with hands and arms; and
stoop, kneel, crouch, or crawl. * The employee must occasionally
lift and/or move up to 15 pounds at a time individually. * Specific
vision abilities required by this job include close vision,
distance vision, color vision, peripheral vision, depth perception,
and the ability to adjust focus.* Prolonged periods sitting at a
desk and working on a computer.Powered by JazzHRc7d1TUjbkG
Keywords: MGE Underground, Inc., Fresno , Project Administrative Assistant, Administration, Clerical , Fresno, California
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