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Project Administrative Assistant

Company: Wood PLC
Location: Fresno
Posted on: February 14, 2020

Job Description:

Overview / ResponsibilitiesWood Environment & Infrastructure Solutions is currently seeking a Project Administrative Assistant to join our team in Fresno, CA. The candidate will have diversified administrative duties providing administrative support for the business unit.----Key Responsibilities:

  • Perform a variety of project administration duties, including spreadsheet maintenance, preparation of contract forms for approval, distribution of reports
  • Type and proofread memoranda, reports, letters, charts, graphs using word processing, spreadsheet and data management applications
  • Take notes at meetings and prepares minutes
  • Prepare and process paperwork necessary for purchase orders, prepare client invoices packages, code vendor invoices, etc.
  • Compile accurate data to prepares reports as needed
  • Handle SharePoint maintain sites for projects and programs
  • Assist with proposal and reports including formatting, mail merging, proofreading, shipping, copying, report collating, binding and word processing
  • Assist with filing and other word processing
  • Assist project coordinators with project deliverables
  • Enter information into spreadsheets and databases, perform searches and run reports
  • Interact with employees, clients, subcontractors and vendors etc.
  • Other duties as assignedSkills / QualificationsQualifications:
    • High school diploma or equivalent required--
    • College degree preferred; will consider combination of education and experience
    • 5+ years of related experience
    • Working knowledge with the construction / engineering industry
    • Self-starter with strong oral and written communications skills
    • Ability to coordinate work for several other support staff members
    • Organized, detail oriented, proactive individual who takes ownership of a project
    • Proficiency in Microsoft Office software including MS Word and Excel (MS Project is a plus)
    • An eye for detail and excellent proofreading and English grammar skills
    • Ability to operate basic office equipment
    • Knowledge of fundamental filing systems and procedures
    • Ability to work under pressure or deadlines and handle multiple priorities
    • Professional appearance, courteous manner and communication skills
    • Organizational skills
    • Able to multi-task
    • Valid drivers license
    • Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policyPhysical Demands:
      • Able to lift 30 lbs. without painful stress or injury
      • Able to sit long periods of time without painful stress or injury*MONEIS*Company OverviewWood is a global leader in the delivery of project, engineering and technical services to energy and industrial markets. We operate in more than 60 countries, employing around 60,000 people, with revenues of over $10 billion.-- We provide performance-driven solutions throughout the asset life cycle, from concept to decommissioning across a broad range of industrial markets, including the upstream, midstream and downstream oil & gas, power & process, environment and infrastructure, clean energy, mining, nuclear, and general industrial StatementWe are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.--

Keywords: Wood PLC, Fresno , Project Administrative Assistant, Administration, Clerical , Fresno, California

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