Federal Grants Management Specialist

Company: Fresno County EDC
Location: Fresno
Posted on: January 22, 2023

Job Description:

PURPOSE OF POSITION: Under the supervision of the Chief Operating Officer, the Federal Grant Management Specialist monitors federal grants programs to ensure administrative and financial efficiency and compliance with federal and local laws and standards. This position also coordinates financial and grants management activities to include distributing information for federal programs, arranging training sessions and audit entrance and exit conferences. The purpose of this position is to provide fiscal management of EDC's 23 million dollar Good Jobs Challenge Grant Program. It involves having financial oversight, review and accountability for the federal programs. The ultimate positive impact is to achieve efficient and effective use of federal funds and accountability in reporting. DUTIES & RESPONSIBILITIES: Financial Support (80%): Collaborates with the Chief Operating Officer to ensure funds reimbursed to community partners in timely manner in accordance with the funding distribution agreement; Collaborates with the Chief Operating Officer to ensure funds are recovered when not utilized in accordance with the conditions, requirements, or restrictions applicable to the funds awarded; Develop and streamline operational efficiencies for Good Jobs Challenge funding recipients; Review, scan and code all payable Good Jobs Challenge invoices and receipts; Ensure all receivable invoices from vendors and contractors are processed and entered into accounting system for payment on an ongoing basis; Effectively use bookkeeping databases, spreadsheets and software; Post financial transactions in databases; Work with the Controller to produce a variety of reports including income statements and balance sheets when requested; Analyze and check for accuracy in financial reports, figures and postings from grantees; Reconcile and reporting any discrepancies found in the records; Interact with management, community partners, customers, and vendors; and Other duties as assigned. Administrative Support (20%): Work in collaboration with the partners of the Good Jobs Challenge Grant program to ensure all related information and activities are completed within the established time frames and tracked via appropriate software and/or other tools. Collect and analyze financial information related to the grant expenses, seeking ways to improve accuracy of budgets and forecasts, and to decrease the cost of assigned departments and projects. Effectively and accurately enter a high volume of data on a regular basis via the client resource management system. Collaborates with other community partners as necessary to meet program requirements; Assists Chief Operating Officer with developing and implementing technical tools to support assigned programs; Produces and maintains documents, reports, spreadsheets, and graphics; prioritizes tasks and anticipates program needs; Ensures all produced documents and materials are translated into languages required by communities served; Assists the Good Jobs Challenge Program staff with trainings and presentations; and Acts as EDC Liaison with all contracting partners. SKILLS & KNOWLEDGE REQUIRED: Must possess strong analytical, computational and mathematical skills; Exceptional attention to detail and accuracy; Ability to work well under pressure and meet all deadlines; Strong skills in financial analysis, projections and reporting Must be professional and exhibit high ethical standards; Budget development/planning and monitoring Knowledge of all aspects of programs development; Knowledge of and ability to understand and implement programs within federal guidelines; Knowledge and comprehension of Uniform Guidance 2 CFR Part 200; Ability to set up administrative and financial systems for new projects and programs; Excellent interpersonal skills; Effective communication skills, written and oral; Basic knowledge of standard office equipment; and Intermediate to advance proficiency with MS Office Suite, accounting software and related databases. MINIMUM EDUCATION & WORK HISTORY: Bachelor's degree in Business, Accounting or any other related field; Two years experience in managing grants or government contracts; and/or A combination of education and proven related work experience. OTHER REQUIREMENTS: All EDC employees must be fully vaccinated against COVID-19. Employment Type: Full Time Years Experience: 1 - 3 years Salary: $65,000 - $70,000 Annual Bonus/Commission: No

Keywords: Fresno County EDC, Fresno , Federal Grants Management Specialist, Accounting, Auditing , Fresno, California