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Administrative Coordinator (Office Manager)

Location: Fresno
Posted on: April 6, 2021

Job Description:

The California Autism Center and Learning Group is growing - join us in opening a new treatment center in North Fresno! We are looking for someone to provide high-level support to a dedicated team of clinicians. We need a problem-solver who jumps at the opportunity to help others. We are excited to find someone who can demonstrate our company values of positivity, perseverance, and teamwork. If that's you, then come work for an organization that fosters growth with their clients and growth with their team members. Responsibilities and DutiesThe Administrative Coordinator oversees the day-to-day operations of a treatment center providing administrative support of employee/client relations, vendor relations, billing, payroll, and general reporting. The Administrative Coordinator acts as an office manager with the responsibility for the hiring and management of their local administrative staff and will assist with clinical onboarding and offboarding. The Administrative Coordinator is a pivotal person who works closely with the Treatment Center Director to ensure that clinicians are able to function fully in their roles. Can you bring the fun and still be professional in these other responsibilities? They include but not limited to:

  • Implement and represent company policies enthusiastically by maintaining a positive atmosphere in which company values are upheld to the highest degree (teamwork, positivity, perseverance)
  • Track data and prepare management reports (included but not limited to potential client list, contract fulfillment, billable percentages, timesheets, turnover, P&L)
  • Work closely with the scheduling department to ensure proper scheduling of client hours; minimize staff overtime and meal premiums
  • Prepare and maintain employee and client roster and files
  • Act as a liaison between the treatment center and administrative office
  • Assist with payroll, billing, and human resources functions
  • Implement procedures to improve efficiency and save costs (i.e. minimize session cancellations, minimize staff turnover).
  • Manage office supplies budget and purchase orders of the treatment center while tracking inventory and purchasing supplies
  • Responsible for facility maintenance, safety audits, cleanliness/organization, and overall aesthetic appeal of the treatment center
  • Communicate effectively with vendors and property managerThis position is a full-time salary, nonexempt position with medical, dental, and vision benefits. The perks of working with us:
    • Highly competitive salary based on experience and qualifications
    • Access to Employee Assistance Program
    • Access to company 401(k) retirement plan
    • Paid time off (holidays, vacation, and sick leave)
    • Employee discount program and services
    • Company-paid Life Insurance
    • Monthly staff appreciation events
    • Growing company with a focus on career development PM20 Administrative Coordinators must have:
      • A minimum of 2 years' experience in a supervisory role; prior office management experience is desired but not mandatory
      • Bachelor's degree in business, accounting, finance, administration, or management preferred.
      • Ability to execute active listening and problem-solving skills to provide exceptional customer service.
      • Excellent interpersonal relationship skills and the ability to work with individuals of all levels.
      • Excellent written and verbal communication skills including phone and email etiquette
      • Strong work ethic and team player attitude
      • Ability to prioritize and multi-task.
      • Ability to lift up to 25 lbs. on a frequent basis.
      • Ability to work for extended hours sitting at a computer.
      • Ability to work in a loud environment around children.
      • Ability to work Monday-Friday 10 am - 6:30 pm and occasional Saturdays.
      • Excellent computer skills including Excel, Word, Outlook, strong knowledge of all Microsoft Office programs. The ability to work within a practice management software and HRIS.We value Positivity, Perseverance, and Teamwork. About California Autism Center We are an extraordinary company located in the heart of the Central Valley. We are listed as one of the fastest-growing companies in 2018 by INC Magazine. We have three locations in Fresno, CA, and one in Merced, CA looking to expand in the South Valley. Our newest North Fresno Treatment Center opens in June 2021! Our focus is a team approach and individualized treatment. We believe the center-based model is the best approach to provide more learning opportunities for our clients and provide the best support for our staff. If you are interested in learning more about our company culture, please visit our website at To learn more about our company culture give a like on Facebook to follow all the fun activities we do for our employees. The well-being of CAC clients and team members have been our top priority during the pandemic, which is why we continue to follow the guidelines from the CDC and state and local public health departments to stay up to date on safety practices. All employees and clients are evaluated based on symptoms and must pass a daily health screening before working. We encourage anyone with symptoms or illness to stay home. Staff must wear a face covering at all times while working and limit contact with others by practicing social distancing. To learn more please about how we are staying safe, visit our COVID-19 page: We are committed to providing a positive and diverse workplace for all team members. California Autism Center and Learning Group is an Equal Opportunity Employer - Minority / Women / Disability / Veteran / Gender Identity / Sexual Orientation PI133350039

Keywords: CALIFORNIA AUTISM CENTER INC, Fresno , Administrative Coordinator (Office Manager), Accounting, Auditing , Fresno, California

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